Click here to read Trinity Members Online: eMentoring Privacy Policy

 

Trinity College, Cambridge

Trinity Members Online Privacy Policy

 

This policy (the “Online Privacy Policy”) applies to your use of the Trinity Members Online website provided to facilitate Trinity College alumni, Fellow and student interface and networking (“the site”), intended for use only by our authorised alumni, Fellows and students who have registered to use the site.

In this paragraph, references to Data Subjects, Personal Data, Process, Processed, Processing, Data Controller or Data Processor, where capitalised, shall have the meanings in, and shall be interpreted in accordance with, the Data Protection Act 1998 as amended or replaced from time to time.

This Online Privacy Policy explains how Trinity College, Cambridge (“we” and “our” and “College”) handles, uses and Processes Personal Data which we collect from you, (“you” and “your”) or that you provide to us, in relation to use of the site.

You should read this Online Privacy Policy carefully before using our site, as by registering to use and/or using the site, you are confirming that you accept the provisions of this Online Privacy Policy.

This Online Privacy Policy is supplemental to the Trinity College Alumni & Development Data Protection Statement (https://www.trin.cam.ac.uk/alumni/information/entitlements-and-services/dataprotectionstatement/) and our main website privacy policy  https://www.trin.cam.ac.uk/website/privacy-policy/ (together the “privacy information”).

For the purpose of the Data Protection Act 1998 (the Act), the Data Controller is Trinity College Cambridge a registered charity with Registered Charity No. 1137604 whose official address is Trinity College, Trinity Street, Cambridge, United Kingdom CB2 1TQ. The site is operated on our behalf by our supplier Aluminati Network Group Limited, a company registered in England and Wales under company number 04953058, and whose registered office is at 2 Nitritex Building, Minton Enterprise Park, Oaks Drive, Newmarket, Suffolk, CB8 7YY (“Aluminati”).

By using the site you are consenting to us processing any Personal Data generated from your use of the site, registration as a Trinity Member Online and which you provide to us or that we collect from you as a result of your use of the site. 

We use reasonable efforts to ensure the continuous operation and availability of the site and we use appropriate organisational and technology measures to keep users' data safe and accurate but we cannot and do not guarantee these things.  

HOW YOUR DATA IS USED BY THE COLLEGE

The College (and Aluminati on its behalf) Process information about you in relation to your use of the site as explained below. Aluminati operates as our Data Processor for Personal Data held for the purposes of user registration, account administration, storage and management of your Personal Data stored on the servers, and in relation to other Personal Data held by it in the course of running the site and the registered user interface and networking service.

The College will Process your Personal Data to enable usual functions of the site and its effective use, including for a number of interdependent purposes.  These include:

  • monitoring user activity and uploads (including messages) for compliance with the applicable Terms and Conditions and privacy information ( http://www.trincam.aluminate.net/ );
  • verifying membership registration requests against data already held by the College and if your application is successfully verified and you are registered, using those details to create a basic profile for you comprising your name, matriculation date and subject of study which will be published on the site and made available to you and other registered users of the site;
  • storing, publishing on the site and making available to you and other registered users of the site any additional profile information which you choose to add to your basic profile;
  • if you choose to make use of the site’s LinkedIn option and opt in to this function, facilitating the synchronisation of your LinkedIn profile with your profile on this site and in that case the College will upload your LinkedIn profile information to your site profile and the intention is that updates to your LinkedIn profile will be promptly picked up and automatically update your profile on this site, and publishing that profile on the site and making it available to you and other registered users;
  • facilitating your use of and communication through the site with other registered users, whether direct communication and/or by posting on any message boards;
  • publishing on the site and making available to you and other registered users content and posted by you on any message or bulletin board on the site;
  • facilitating the peer-to-peer networking interface and service for registered users through the site;
  • contacting you for feedback on your use of the site and the registered user interface and networking service in order to understand better your requirements and any changes or improvements which would be helpful to you;
  • understanding your use of the site and service;
  • improving the site and the service provided to you through the site;
  • communicating with you in response to any reports you make in respect of the site or its use, any complaint made relevant to you in respect of the site or its use, advising you of any new of changed functionality or usage requirements, any usage issues you have in relation to use of the site, including providing user and technical support and updates on issues, and advising you of any temporary, limited or permanent cessation or suspension of the site and service or your access to it; and
  • communicating with you for these purposes by post, telephone call or telephone message (whether mobile or otherwise), text/SMS or electronic mail, depending on the contact details we hold, the preferences expressed by you about the types of communications you wish to receive and the nature and urgency of the communication concerned.

The College may anonymise your Personal Data and/or aggregate it to analyse use of the site and to understand how best to improve it and the registered user interface and networking service.

We do not sell your Personal Data to third parties under any circumstances, or permit third parties to sell on the Personal Data we have shared with them.

If you have concerns or queries about any of these purposes, or how we communicate with you, please contact us at the address given below.

WHAT DATA IS HELD BY THE COLLEGE

The College collects and processes the following data about you: 

  • information automatically collected when you access and/or interact with the site, comprising your IP address, the type of device being used to access the site and details of your internet browser (please see our cookies policy in respect of the site (https://www.trin.cam.ac.uk/website/cookies/);
  • usage metadata including how you access the site, how long you remain on the site, which parts of the site you access and use, when, in what order, for how long and with what frequency (please see our cookies information below);
  • information that you provide required to verify you as an alumni, Fellow or student of the College if you request membership of the site, comprising your name, date of birth and matriculation information which will be verified against details that the already College holds;
  • your registration details comprising name, matriculation date and subject of study;
  • your basic profile as a registered user comprising name, matriculation date and subject of study inserted by us from details we already hold about you;
  • additional profile information that you provide to us voluntarily whether directly by you inputting your profile details, or indirectly, by requesting us to upload your LinkedIn profile from time to time; and
  • extra information contained in forms, emails, messages, posts, blogs or bulletins submitted to the site by you or by other registered users about you;
  • other information in relation to the site or registered user networking interface or service forming part of written correspondence with us (such as reporting any issues) or given during telephone calls.

WHEN THE COLLEGE SHARES YOUR DATA WITH OTHERS

Your Personal Data will be shared with our Data Processor as explained above. Your profile details and any other information you post, make available or upload to the site to will be shared with other registered users of the site. Registered user to registered user messaging content through the site will be shared with your selected registered user recipient(s).

The site will not automatically make your individual contact details such as your email address available to other registered users (whether in your profile made available to other registered users, or in facilitated communications through the site) but you may in your private communications with other registered users through the site, choose to provide those individual contact details to such other registered users.

Other registered users of the site may be based internationally, and/or may access the services when overseas. As such, any Personal Data made available to other registered users through the site may be transferred overseas (including to countries, such as outside the European Economic Area, whose laws on the protection, security and use of Personal Data may not be of the same standards as those in the UK and/or European Economic Area). Your use of the site will be deemed to be consent to any such transfers which are outside of the control of the College and for which it is not responsible.  

The College reserves the right to disclose or share your Personal Data to third parties if the College is under a duty to do so in order to comply with any legal obligation, or if permitted to do by law and thought necessary by the College to do so in the public interest (e.g. voluntary cooperation with a genuine, relevant police investigation), and/or to protect its assets, people and/or reputation.

COOKIES

The site uses cookies to tell you apart from other users of the site. A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. These cookies are required for the site to operate, and they also help us to improve our site.

We have set out below the types of cookies that may be downloaded onto your computer or browser when you register, log-in or visit the site. By proceeding to register with and use the site you are consenting to the use of cookies on your browser or hard drive of your computer.

Functional Cookies

These cookies are used to facilitate use of the site. Without these, you will be unable to register, log-in and use the platform. These cookies are deposited by Aluminati who operates the site for us. 

Name of cookie

What it is used for

When deposited and for how long

ANGFRMWK-2

 

Session cookie, used to log the user in and authenticate their access

When any page is viewed and retained for one year.

ANGSERVERID

This cookie is part of our webserver load-balancing system.

When any page is viewed and retained for one year.

ANGAuthCheck

Additional session cookie used to authorise your account - no longer used and may be safely deleted

 

ANGHash

Additional session cookie used to authorise your account - no longer used and may be safely deleted

Users may have cookie from previous visits so included here for completeness

 ANG-NO-MINIFY

A cookie that may sometimes appear that allows Aluminati’s development team to more easily debug code.

It will only be deposited if code needs to be debugged and will only be active for one hour.

Third Party Cookies

In order to run the site, we utilise third party cookies explained below. We are not responsible for those third parties’ privacy policies, website or cookie use.

Name of cookie

What it is used for

When deposited and for how long

_utm*,_insp*

We use cookies to track anonymous visitor data using partners such as Google Analytics to assess traffic flows and analyse heat-map interactions with our site to improve user experience.

You may opt out of the process Google Analytics uses to collect traffic log data (if your web browser is compatible. Otherwise, Google provides a browser add-on enabling you to opt out of receiving their Analytics cookies, available from htps://tools.google.com/dlpage/gaoptout

linkedin_*

If you use our "Sign in with LinkedIn" or "Profile Sync to LinkedIn" then we will store cookies to remember which LinkedIn account you want us to use.

 

For more information on cookies, including how to control your cookies and other useful information, please refer to the Information Commissioner's Office website at https://ico.org.uk/for-the-public/online/cookies/

YOUR RIGHTS AND RESPONSIBILITIES

You must make sure that the details you input into your profile on the site are true and accurate and up to date. You must not add to or amend the profile of any other user. You must not disclose, share or publish any details about other registered users (which are not publicly available and which you have obtained from the site) without their clear agreement in advance. You must not attempt to access any areas of the site or data which you are not authorised to access or use. You are requested not to provide any details which are sensitive, confidential, or which risk identity theft, fraud or which pose a risk to your or third party health and safety through the site.

We will publish on our website any changes we make to this Online Privacy Policy and will notify you by other communication channels where appropriate. You must check any such updated details and satisfy yourself that you agree to continue usage of the site on that basis.

You can exercise your rights in respect of your Personal Data (such as requesting any amendments and updates which you are unable to make yourself, or requesting copies of your Personal Data, or ceasing to be a registered user of the site and service) by using the following contact information alumni@trin.cam.ac.uk.

The College’s Data Protection Officer is the Junior Bursar, and is responsible for monitoring compliance with relevant legislation in relation to the protection of personal data. The Junior Bursar can be contacted at junior.bursar@trin.cam.ac.uk.

Please contact us through the addresses given above if you have any concerns or questions about the above information.  Where you have specific requests relating to how we manage your Personal Data, we will endeavour to resolve these, but please note that there may be circumstances where we cannot comply with your specific request.

Where you opt out of all future communications, remaining a registered user of the site/service or exercise your right to erasure, we will continue to maintain a core set of Personal Data (name, subject(s), matriculation and graduation details, unique University identification number and date of birth) to ensure we do not contact you inadvertently in future, while still maintaining our record of your academic achievements.  We may also need to retain some financial records about you for statutory purposes (e.g. Gift Aid, anti-fraud and accounting matters).

If you have any concerns about your personal data held by the University of Cambridge, you will need to contact the University Alumni Office separately.

 


 

Click here to read Trinity Members Online Privacy Policy

 

Trinity College, Cambridge

Trinity Members Online: eMentoring Privacy Policy

 

This policy (the “eMentoring Privacy Policy”) applies to your use of the Trinity eMentoring website (“the eMentoring site”). The eMentoring site facilitates ementoring between Trinity Members Online registered users, (including Law and Engineering alumni and Fellows), who wish to provide ementoring services (mentors) to other registered users (including, in the case of the advanced mentoring platform, our current Law and Engineering students) who have requested their e-mentoring support (mentees) in respect of advice and guidance on careers (the “eMentoring Programme”). The eMentoring site and communications between mentors and mentees through it, or as a result of contact through the eMentoring site, should only be in relation to the provision of careers advice and guidance as part of the eMentoring Programme.

In this paragraph, references to Data Subjects, Personal Data, Process, Processed, Processing, Data Controller or Data Processor, where capitalised, shall have the meanings in, and shall be interpreted in accordance with, the Data Protection Act 1998 as amended or replaced from time to time.

This eMentoring Privacy Policy explains how Trinity College, Cambridge (“we” and “our” and “College”) handles, uses and Processes Personal Data which we collect from you, (“you” and “your”) or that you provide to us, in relation to use of the eMentoring site.

You should read this eMentoring Privacy Policy carefully before using our eMentoring site, as by registering to use and/or using the eMentoring site, you are confirming that you accept the provisions of this eMentoring Privacy Policy.

This eMentoring Privacy Policy is supplemental to the Trinity College Alumni & Development Data Protection Statement (https://www.trin.cam.ac.uk/alumni/information/entitlements-and-services/dataprotectionstatement/)  our main website privacy policy (https://www.trin.cam.ac.uk/website/privacy-policy/) as well as the Trinity Members Online Privacy Policy (http://www.trincam.aluminate.net/ )

For the purpose of the Data Protection Act 1998 (the Act), the Data Controller is Trinity College, Cambridge a registered charity with Registered Charity No. 1137604 whose official address is Trinity College, Trinity Street, Cambridge, United Kingdom CB2 1TQ. The eMentoring site is operated on our behalf by our supplier Aluminati Network Group Limited, a company registered in England and Wales under company number 04953058, and whose registered office is at 2 Nitritex Building, Minton Enterprise Park, Oaks Drive, Newmarket, Suffolk, CB8 7YY (“Aluminati”).

By using the eMentoring site you are consenting to us processing any Personal Data generated from your use of the eMentoring site, registration as a mentor or mentee in the eMenoring Programme and which you provide to us or that we collect from you as a result of your use of the eMentoring site. 

We use reasonable efforts to ensure the continuous operation and availability of the eMentoring site and we use appropriate organisational and technology measures to keep users' data safe and accurate but we cannot and do not guarantee these things.  

HOW YOUR DATA IS USED BY THE COLLEGE

The College (and Aluminati on its behalf) Process information about you in relation to your use of the eMentoring site as explained below. Aluminati operates as our Data Processor for Personal Data held for the purposes of applicant mentor/mentee verification, authorised user registration and access, account administration, storage and management of your Personal Data stored on the servers, and in relation to other Personal Data held by it in the course of running the eMentoring site and eMentoring Programme.

The College will Process your Personal Data to enable usual functions of the eMentoring site and its effective use, including for a number of interdependent purposes.  These include:

  • monitoring user activity and uploads (including messages) for compliance with the applicable Terms and Conditions and related privacy information;
  • verifying membership registration requests against data already held by the College and if your application is successfully verified and you are registered, using those details to create a basic profile for you comprising name, matriculation date and subject of study which will be published on the eMentoring site and made available to you and other registered users of the eMentoring site;
  • facilitating your use of and communication through the eMentoring site with other registered users, whether direct communication and/or by posting on any message boards;
  • publishing on the eMentoring site and making available to you and other registered users content and posted by you on any message or bulletin board on the eMentoring site;
  • facilitating the mentor to mentee networking interface and service for registered users through the eMentoring site;
  • contacting you for feedback on your use of the eMentoring site and eMentoring Programme in order to understand better your requirements and any changes or improvements which would be helpful to you;
  • understanding your use of the eMentoring site and eMentoring Programme;
  • improving the eMentoring site and the eMentoring Programme provided to you through the eMentoring site;
  • communicating with you in response to any reports you make in respect of the eMentoring site or its use, any complaint made relevant to you in respect of the eMentoring site or its use, advising you of any new of changed functionality or usage requirements, any usage issues you have in relation to use of the eMentoring site, including providing user and technical support and updates on issues, and advising you of any temporary, limited or permanent cessation or suspension of the eMentoring site and service or your access to it; and
  • communicating with you for these purposes by post, telephone call or telephone message (whether mobile or otherwise), text/SMS or electronic mail, depending on the contact details we hold, the preferences expressed by you about the types of communications you wish to receive and the nature and urgency of the communication concerned.

The College may anonymise your Personal Data and/or aggregate it to analyse use of the eMentoring site and to understand how best to improve it and the mentor/mentee interface service.

We do not sell your Personal Data to third parties under any circumstances, or permit third parties to sell on the Personal Data we have shared with them.

If you have concerns or queries about any of these purposes, or how we communicate with you, please contact us at the address given below.

WHAT DATA IS HELD BY THE COLLEGE

The College collects and processes the following data about you: 

  • information automatically collected when you access and/or interact with the eMentoring site, comprising your IP address, the type of device being used to access the eMentoring site and details of your internet browser; and usage metadata including how you access the eMentoring site, how long you remain on the eMentoring site, which parts of the eMentoring site you access and use, when, in what order, for how long and with what frequency (see our cookies information below);
  • information that you provide required to verify you, as a mentor, as an alumni or Fellow and registered Trinity Members Online user of the College if you request membership of the eMentoring site, comprising your name, date of birth and matriculation information which will be verified against details that the already College holds; or
  • as a mentee, as a current College Law or Engineering undergraduate entitled to participate in the eMentoring Programme comprising your name, matriculation date and subject of study which will be verified against details that the already College holds;
  • your registration details comprising name, matriculation date and subject;
  • your basic profile as a registered user comprising name, matriculation date, subject inserted by us from details we already hold about you; and
  • extra information contained in forms, emails, messages, posts, blogs or bulletins submitted to the eMentoring site by you or by other registered users about you;
  • other information in relation to the eMentoring site or eMentoring Programme forming part of written correspondence with us (such as reporting any issues) or given during telephone calls.

WHEN THE COLLEGE SHARES YOUR DATA WITH OTHERS

Your Personal Data will be shared with our Data Processor as explained above. Your profile details and any other information you post, make available or upload to the eMentoring site to will be shared with other registered users of the eMentoring site. mentor/mentee messaging content through the eMentoring site will be shared with your selected registered user recipient(s).

If you are a mentee on the Platform, mentors will not see your Personal Data (apart from your name, your field of study and that you are seeking a mentor) unless you contact them and provide additional details. If you do, they will receive any Personal Data you voluntarily share with them. Mentees can see restricted profiles of other registered users.

If you are a mentor on the Platform, mentees will not see your Personal Data (with the exception of your name, your fired of study, your current employer (or equivalent status) and what you are offering to a potential mentee)  unless you contact them and provide additional details. If you do, they will receive any Personal Data you voluntarily share with them. Mentors can see restricted profiles of other registered users.

The eMentoring site will not automatically make your individual contact details such as your email address available to other registered users (whether in your profile made available to other registered users, or in facilitated communications through the eMentoring site) but you may in your private communications with other registered users through the eMentoring site, choose to provide those individual contact details to such other registered users.

Other registered users of the eMentoring site may be based internationally, and/or may access the services when overseas. As such, any Personal Data made available to other registered users through the eMentoring site may be transferred overseas (including to countries, such as outside the European Economic Area, whose laws on the protection, security and use of Personal Data may not be of the same standards as those in the UK and/or European Economic Area). Your use of the eMentoring site will be deemed to be consent to any such transfers which are outside of the control of the College and for which it is not responsible. 

The College reserves the right to disclose or share your Personal Data to third parties if the College is under a duty to do so in order to comply with any legal obligation, or if permitted to do by law and thought necessary by the College to do so in the public interest (e.g. voluntary cooperation with a genuine, relevant police investigation), and/or to protect its assets, people and/or reputation.

COOKIES

The eMentoring Site uses cookies to tell you apart from other registered users of the eMentoring Site and to help remember your details. A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. These cookies are required for the eMentoring Site to operate, and they also help us to improve our eMentoring Site.

We have set out below the types of cookies that may be downloaded onto your computer or browser when you register, log-in or visit the eMentoring Site. By proceeding to register with and use the eMentoring Site you are consenting to the use of cookies on your browser or hard drive of your computer.

Functional Cookies

These cookies are used to facilitate use of the eMentoring Site. Without these, you will be unable to register, login and use the platform. These cookies are deposited by Aluminati who operates the site for us.

Name of cookie

What it is used for

When deposited and for how long

ANGFRMWK-2

 

Session cookie, used to log the user in and authenticate their access

When any page is viewed and retained for one year.

ANGSERVERID

This cookie is part of our webserver load-balancing system.

When any page is viewed and retained for one year.

ANGAuthCheck

Additional session cookie used to authorise your account - no longer used and may be safely deleted

 

ANGHash

Additional session cookie used to authorise your account - no longer used and may be safely deleted

Users may have cookie from previous visits so included here for completeness

 ANG-NO-MINIFY

A cookie that may sometimes appear that allows Aluminati’s development team to more easily debug code.

It will only be deposited if code needs to be debugged and will only be active for one hour.

Third Party Cookies

In order to run the site, we utilise third party cookies explained below. We are not responsible for those third parties’ privacy policies, website or cookie use.

Name of cookie

What it is used for

When deposited and for how long

_utm*,_insp*

We use cookies to track anonymous visitor data using partners such as Google Analytics to assess traffic flows and analyse heat-map interactions with our site to improve user experience.

You may opt out of the process Google Analytics uses to collect traffic log data (if your web browser is compatible. Otherwise, Google provides a browser add-on enabling you to opt out of receiving their Analytics cookies, available from htps://tools.google.com/dlpage/gaoptout

linkedin_*

If you use our "Sign in with LinkedIn" or "Profile Sync to LinkedIn" then we will store cookies to remember which LinkedIn account you want us to use.

 

For more information on cookies, including how to control your cookies and other useful information, please refer to the Information Commissioner's Office website at https://ico.org.uk/for-the-public/online/cookies/

YOUR RIGHTS AND RESPONSIBILITIES

You must make sure that the details you provide on or through the eMentoring site are true and accurate and up to date. You must not add to or amend the profile of any other user. You must not disclose, share or publish any details about other registered users (which are not publicly available and which you have obtained from the eMentoring site) without their clear agreement in advance. You must not attempt to access any areas of the eMentoring site or data which you are not authorised to access or use. You are requested not to provide any details which are sensitive, confidential, or which risk identity theft, fraud or which pose a risk to your or third party health and safety through the eMentoring site.

We will publish on our eMentoring site any changes we make to this eMentoring Privacy Policy and will notify you by other communication channels where appropriate. You must check any such updated details and satisfy yourself that you agree to continue usage of the eMentoring site on that basis.

You can exercise your rights in respect of your Personal Data (such as requesting any amendments and updates which you are unable to make yourself, or requesting copies of your Personal Data, or ceasing to be a registered user of the eMentoring site and service) by using the following contact information  alumni@trin.cam.ac.uk.

The College’s Data Protection Officer is the Junior Bursar, and is responsible for monitoring compliance with relevant legislation in relation to the protection of personal data. The Junior Bursar can be contacted at junior.bursar@trin.cam.ac.uk.

Please contact us through the addresses given above if you have any concerns or questions about the above information.  Where you have specific requests relating to how we manage your Personal Data, we will endeavour to resolve these, but please note that there may be circumstances where we cannot comply with your specific request.

Where you opt out of all future communications, remaining a registered user of the eMentoring site/service or exercise your right to erasure, we will continue to maintain a core set of Personal Data (name, subject(s), matriculation and graduation details, unique University identification number and date of birth) to ensure we do not contact you inadvertently in future, while still maintaining our record of your academic achievements.  We may also need to retain some financial records about you for statutory purposes (e.g. Gift Aid, anti-fraud and accounting matters).

If you have any concerns about your personal data held by the University of Cambridge, you will need to contact the University separately.